As a Business Owner of a successful company, you’ll be familiar with spinning multiple plates at any one time.

But the burden of doing every task yourself can become overwhelming, leading to stress and burn out and impacting your business growth. That’s where effective delegation comes in – if you can master the skill of delegation, you’ll stop being the bottleneck in your business.

Delegation is not just about assigning tasks to other people; it is a strategic art that requires careful planning, trust, and clear communication to make sure the task gets done.

By learning to delegate effectively, you will create a high-performing team of empowered individuals, giving you time to focus on strategic tasks whilst your team deliver exactly what needs to get done.

Here are 7 key insights to help you master the art of delegation:

1. Understand Your Strengths and Development Areas

Start by identifying your strengths and development areas as a Business Owner. Get clear on the stuff you WANT to do and SHOULD be doing versus the tasks you don’t want or need to get involved in. Think carefully about where you’re spending your time – if you’re doing tasks that aren’t strategic in nature, look to delegate these. Embrace the idea that you don’t have to do it all and be willing to let go and empower your people to deliver

2. Choose the right person

Delegation is a team effort, and choosing the right people to entrust is crucial. Carefully assess your team members’ skills, experience, and potential, and match tasks that you want to delegate to their strengths. Encourage their growth by providing opportunities for team members to expand their capabilities and take on new challenges

3. Communicate Clearly

Clear communication is vital to delegate effectively. When you delegate the task, define what it is, the expected outcomes, and any relevant guidelines. If you don’t paint a picture of what good looks like at the end, you’ll be setting both of you up to fail. Encourage your team to ask you questions and play back the ask to you to make sure they’re on the same page before they get started. Explain the importance of the task and how it contributes to the overall Business Goals, which will inspire your people to take ownership and deliver their best

4. Set Expectations

Be clear and realistic in your expectations when delegating tasks. Set achievable deadlines and goals that take into account your team’s workload and capacity. Ensure they agree the deadline when you are delegating. If you put too much on your team members with unrealistic expectations, this will lead to decreased productivity and morale and the task won’t get done or will be done to a poor standard

5. Build Trust

Trust is the foundation of any working relationship and is key to successful delegation. Give your team members the autonomy to make decisions within their areas of responsibility. Empower them to take initiative and provide support when they face challenges. Recognise and appreciate their efforts along the way

6. Provide Resources

Ask your team what support they may need to get the job done. Encourage they think wider than you – by way of other people, processes or systems. It’s your job to make sure they have what they need to deliver, including any training or upskilling. Investing in their development and providing the resources they need to succeed demonstrates your commitment to their success

7. Drive Accountability & Provide Feedback

Stay engaged with your team’s progress on tasks you have delated. Regularly check in on their work at an agreed time, offer feedback, and provide support when needed. Ask for the lessons they have learnt along the way, and how they might do things differently next time. Call out their achievements and a job well done, which will boost motivation and reinforce a positive delegation process

In Summary

Delegation is an art form that can and must be mastered to allow you to work on strategic things that will move the needle for your business, whist your team work on tasks that deliver output. Embrace it as a powerful tool to empower your team, improve productivity, and enable business growth.

As you delegate to your team members, keep in mind that building a strong, cohesive team is essential to the success of your business. Your people are your most valuable asset, and by entrusting them with responsibilities, you not only give them an opportunity to shine but also encourage them to take ownership and develop new ways of doing things along the way.